Compress a PDF on a Mac Without Losing Quality Offline or Online
Use our ONLINE PDF compressor to compress PDFs and learn 5 other best ways how to reduce file size on Mac OFFLINE in Adobe, Keynote, Preview App.
How to share a large PDF file without having to reduce PDF file size?
If you’re looking for a way to share your PDF marketing or sales presentations without having to compress PDF files too much, DeckLinks is one of the best ways to share PDF documents and presentations. With DeckLinks, you can upload your PDF file and share it using a single link.
DeckLinks makes it easy to keep your PDF marketing and sales presentations looking their best, and you don’t need to worry about losing quality in the process.
Plus, when recipients open your PDF file, you will be notified, and you will have access to detailed engagement data (open rate, who much time each viewer spent per page, where they clicked, what they downloaded etc.). And you can even disable access to your PDF file when needed!
PDF tracking analytics can provide you with amazing information about what parts of your marketing or sales presentation people find interesting and which ones aren’t working at all. Learn more about marketing collateral tracking. Very large PDF files or multiple files of any other format can be shared in built-in data rooms accessible via the same link.
DeckLinks also allows you to video narrate PDF documents and presentations making it easier to explain even the most complex ideas, products and offerings. Video sales and marketing presentations allow you to add a human touch to your PDFs!
PDF Documents Tracking
Identify the most engaged viewers and understand how they interact with your PDF presentations and documents. Learn more.
Watch some video presentation examples to see how others use DeckLinks to share PDF documents, and marketing and sales presentations.
Or if you’d like to give DeckLinks a try, you can register for FREE.
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How to reduce PDF file size on Mac in Adobe Acrobat Pro using built-in PDF compressor?
To reduce PDF file size on Mac in Adobe Acrobat Pro using built-in PDF compressor, follow these steps:
- Open finder, go to the folder with your original PDF file, press right click and open the PDF with Adobe Acrobat.
- Go to the Tools tab.
- Click Optimize PDF file.
- Select Reduce File Size in the top menu.
- Click Save to reduce the file size and save your compressed file.
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How to compress PDF files on Mac in Adobe Acrobat Pro PDF viewer?
To compress PDF files on Mac in Adobe Acrobat Pro PDF viewer, follow these steps:
- Open finder, go to the folder with your original PDF file, press right click and open the PDF with Adobe Acrobat.
- Click File from the top menu bar.
- In the drop down menu, go to Save as Other and select Reduce File Size OR select Optimized PDF. Optimized PDF option provides more settings to fine tune your compression (see screenshot below). Depending on the file and the size difference after compression you are looking for, you want to set 50 – 100 ppi when optimizing the images.
- In the Reduce File Size pop up select version compatibility, click OK to reduce the file size and save your compressed file.
Read more tips on how to compress a PDF in Adobe Acrobat DC.
How to reduce file size on Mac in Keynote when exporting a presentation as a PDF file?
To reduce file size on Mac in Keynote when exporting a presentation as a PDF file, follow these steps:
- Open finder and go to your Keynote presentation.
- Click File from the top menu bar.
- Choose Export To and Select PDF file.
- To shrink the PDF file size, click on the drop down menu next to Image Quality and select Good, Better or Best.
- Press Next and click Save to reduce the file size and save the compressed file.
How to reduce PDF file size on Mac in PDF Preview App using built-in PDF compressor?
To reduce PDF file size on Mac in PDF Preview App using built-in PDF compressor, follow these steps:
- Using Preview App, open the original PDF file.
- Click File from the top menu bar.
- Choose Export.
- Give your PDF file a name, add tags if needed, and select where to save the PDF file on your Mac.
- Click on the drop down menu next to Quartz Filter and select Reduce File Size.
- Click Save to save the compressed file.
How to reduce PDF file size without having to compress a PDF document?
If you’re working on or creating documents that you plan to save as a PDF and don’t want to or cannot compress PDFs, consider what elements may cause a large PDF file size. The majority of the time, a large PDF file size is caused by a large number of PDF pages with excessive usage of images that were not properly optimized in or outside of a PDF editor.
Here's how to reduce PDF file size without having to compress PDF files:
Compress images to shrink the PDF file size and save storage space.
When it comes to creating a professional-looking PDF documents, marketing and sales presentations, it’s important to ensure that all of your images are optimized for the best quality while keeping the PDF size in mind.
The last thing you want to happen is to create large PDF files that are too difficult to share via email and take forever to load!
One way to keep the size of a PDF document in check is to use Photoshop or Photopea. Photopea is a free online tool for photo editing. You can access it on a Mac in Safari, Chrome, or Firefox.
With Photopea, you can adjust the resolution, reduce the file size of your images, and other settings to ensure that your images look their best in your PDF documents, marketing and sales presentations. This in turn will reduce file size of your PDF file.
Additionally, Photopea can also be used to edit other properties of your images, such as the colors or contrast.
By optimizing your images with Photopea, you can be sure that your PDF documents, and marketing and sales presentations will look their best and the PDF file size will stay manageable so you won’t have to have to compress PDF files as much.
Remove redundant pages in your PDF documents to reduce the file size.
If possible, try to keep the page count to a minimum in your PDF documents. It will greatly reduce the PDF’s file size. If it is a marketing or a sales presentation, try to keep it under 15 slides. Shorter sales and marketing presentations have much higher engagement based on our internal data.
Split your PDF documents.
To avoid bogging down your team with large PDF files, break them into separate files and only send the relevant parts to those who need them. This will eliminate the need to compress PDF files too much. It will save storage space, and make it easier to share your PDF documents.
A PDF file format has a lot of benefits, but one of its drawbacks is that the PDF’s file size can get out of hand pretty fast if they contain visual data and images. This issue, on the other hand, can be easily addressed by using a PDF compressor to compress PDFs, by optimizing your PDF documents, or by using DeckLinks to share your PDF documents, and marketing and sales presentations.
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Learn 3 ways how to reduce file size in Adobe Acrobat or use our PDF compressor to compress PDFs online.
FAQs
Will compressing a PDF reduce the image quality?
Using a PDF compressor at low to medium compression settings will reduce file size considerably while maintaining high image quality. However, extreme compression can affect quality.
How much size difference can compressing a PDF make?
Compressing a PDF can reduce file size by 50-90% depending on the content and compression settings. Text PDFs compress more than image PDFs.
Is it better to export from original app or compress an existing PDF?
Exporting directly from the app creates a cleaner PDF. But existing PDFs can be reduced significantly in size without affecting quality by compressing.
About the Author
Lidia Vijga is a seasoned professional with 10 years of first-hand experience in B2B sales and B2B marketing. She has a proven track record of driving growth for companies across various industries. Throughout her career, Lidia has led numerous successful sales campaigns and implemented innovative marketing strategies that have significantly increased revenue and reduced customer acquisition cost for her clients. Lidia regularly shares her insights and experiences on LinkedIn, webinars, and public speaking engagements. Lidia believes in the power of personal qualities such as kindness, empathy, and the willingness to understand others. She is committed to empowering client-facing teams with tools that enhance their talent instead of automating it, and she firmly believes that teams that show their human side grow companies much faster.
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Captivate viewers with personalized experiences and access real-time PDF engagement analytics.
Watch deck links examples
Deck links created by some of our users.
B2B Sales
Never lose control of the sales process. Equip your product champion or a gatekeeper with a presentation video that can be shared with the decision-makers. Don’t let your message get lost in translation.
Onboarding
Build customer loyalty and reduce churn. Create videos that will keep your audience engaged. Maintain great customer experience. Educate your clients about new products and offerings. Expand average account size.
Nonprofits and Charities
Build trust and long-term relationships with donors. Create videos, share your mission and values, and connect with the donors on a human level. Make it easy for the donors to give by including a ‘Donate’ button on your video.
